HILL COUNTRY AMATEUR RADIO CLUB
KERRVILLE, TEXAS

Constitution and By-Laws
15 October 2007

Hill Country Amateur Radio Club
Constitution

Preamble

We, the members of the Hill Country Amateur Radio Club, hereafter referred to as the "Club", do hereby establish this Constitution under which the Club shall operate and conduct its business.

Article I
Purposes

Section 1.

The purposes of the Club shall include:
A. Provide a sociable environment for its members at meetings and elsewhere.
B. Increase the knowledge of radio and related subjects among its members through technical programs and discussions
C. Encourage and assist those who are not currently licensed amateurs to obtain licenses
D. Provide communication assistance as needed during emergencies in conjunction with public service organizations including the Hill Country Chapter of the American Red Cross
E. Project a favorable image regarding Amateur Radio to the general public

Article II
Structure

Section 1.

The Club is an unincorporated non-profit organization within the meaning of the Texas Uniform Unincorporated Nonprofit Association Act RCS 1396 - 70.01 et seq or as otherwise provided for in Texas law.

Article III
Officers

Section 1.

The Club officers shall be the following:
A. President
B. Vice President
C. Secretary
D. Treasurer

The offices of President and Vice President must be held by separate individuals. The offices of Secretary and Treasurer may be held by a single individual.


Article IV
Amendment

This Constitution can be amended by two-thirds vote of the members present at a Regular Meeting or a Special Meeting (defined in the Club's By-Laws) provided that prior notification is furnished to Club members in accordance with the By-Laws.


Article V
Dissolution


In the event of Dissolution, as provided for in the By-Laws, the Club's assets shall be disposed of as stated in the By-Laws.




Hill Country Amateur Radio Club
By-Laws

The Hill Country Amateur Radio Club shall operate and conduct business in accordance with the Club's Constitution and provisions of these By-Laws.

Article I
Meetings

Section 1. Regular Meetings

Regular Meetings shall be held once each month on the first Thursday of each month at a time and place proposed by the Executive committee and approved by the Club members voting at a Regular Meeting or a Special Meeting called for that purpose,      provided that notice is furnished to the members of such a vote in accordance with Article VI Section 3.

Section 2. Special Meetings

Special Meetings may be called for a specific purpose at any time by the Executive Committee or by a petition signed by five (5) Club members. Notice of such meetings, including their purpose, shall be sent to the membership in accordance with Article VI Section 3.

Article II
Elections & Terms of Office

Section 1. Election


Officers shall be elected by majority vote of the members present at a Regular Meeting held in November.

Section 2. Terms of Office

The terms of officer for all officers shall run for one year from January 1 to December 31 of the year following their election. The term of any office can be changed only by three-fourths (3/4) vote of the Club members present at a Regular Meeting or Special Meeting. Any such change shall not affect the remaining term of office of any incumbent officer.

Section 3. Filling Vacancies

If a vacancy should occur due to resignation or any incident which renders any of the above officers incapable of serving during their term of office, a special election shall be held at a Regular Meeting or a Special Meeting within forty-five (45) days following such vacancy. Prior notification of such an election shall be provided to the members in accordance with Article VI Section 3.

Section 4. Removal from Office

An officer can be removed from office by three-fourths vote of the members present at a Regular Meeting or Special Meeting, provided that the members are notified of such a proposed vote in accordance with Article VI Section 3.

Article III
Executive Committee

Section 1. Composition

The Executive Committee shall consist of the following Club members.

A. President  
B. Vice President
C. Secretary
D. Treasurer
E. Three Club members appointed by the President, not any of which shall be the President, Vice President, Secretary or Treasurer.

If the offices of Secretary and Treasurer are held by a single individual, four non-officer Club members shall be appointed to the Executive Committee.

Section 2. Duties

The duties of the Executive Committee shall be to:

A. Advise and assist the President on matters pertaining to the operation of the Club, including preparation of budgets.
B. Suggest new Club activities and evaluate new activities suggested by Club members and others.

Article IV
Duties of Officers

Section 1. President

A. Conduct all meetings in which he/she is present and able, using Robert's Rules of Order as a guideline but basing decisions on his/her own discretion and determination of same.
B. Appoint committees and committee chair persons, including the non-officer members to serve on the Executive Committee.
C. As needed, represent the Club at outside organizations
D. Sign checks in the absence of the Treasurer

Section 2. Vice President

A. Serve all functions of the President when and if the President is unable to do so.
B. Arrange for programs and presentations at Regular Meetings whenever possible.

Section 3. Secretary

A. Maintain a written record the proceedings at all Club meetings including a roll of those members and guests present.
B. Handle Club correspondence
C. Keep a current list of all Club members
D. Present the proceedings of the previous meeting at each meeting
E. Read all correspondence addressed to the Club at the meeting following receipt.
F. Keep the Club's Constitution and By Laws including any amendments thereto as well as any other Club records.

Section 4. Treasurer

A. Receive funds and disburse all payments approved by the Club members voting at Regular Meetings or Special Meetings.
A. Maintain Club financial records in accordance with generally accepted accounting principals.
B. Be the single signatory on the Club's bank account. Sections 1 and 2 of this Article provide for the President or Vice President to serve in this capacity whenever the Treasurer is unable to do so.
C. Provide a statement of the status of the Club treasury at each meeting

Article V
Dues

Section 1. Annual

A.  Annual dues shall be Twenty dollars ($20) per year and shall run from January 1 of each year until December 31 of that year.

Section 2. Proration

A. For those joining the Club at following times, the dues for the duration of the year of joining shall be as follows:

January 1 through March 31           $20
April 1 through June 30                  $15
July 1  through September 30         $10
September 1 through December 31 $5

Section 3. Family Members

Members of the same family, domiciled with a full dues paying Club member, may join the Club at a rate of one-fifth of the annual or prorated dues. Family members have all of the rights and privileges of any other Club member.

Section 3. Non-payment

Upon decision of the Executive Committee, a member may be dropped from Club membership for non-payment of dues, provided such person is notified in accordance with Article VI Section 3.


Article VI
Notification of Meetings

All members shall be given notification of meetings as follows:

Section 1. Regular Meetings

As Regular Meetings are held at the same time and place each month, no notification need be provided to the Club members.

Section 2. Special Meetings

Special Meetings called in accordance with these By-Laws shall require notice be provided to the Club members at least fourteen (14) calendar days prior to such Special Meeting in accordance with Section 3 of this Article specifying the proposed matters to be considered and/or acted upon.

Section 3. Notification Method

Notification of Special Meetings shall be provided to the Club members as follows:

A. Those with e-mail capability, and whose current e-mail address is on file with the Secretary, shall be sent notices via e-mail. It is the responsibility of each member to inform the Secretary of his/her current e-mail address and be in a position to receive e-mail from the Club.

B. Those without e-mail and can be reached by telephone, shall be informed via telephone.

C. Those without e-mail and who cannot be reached by telephone, shall receive written notice via First Class U.S. Mail.

Notification of matters proposed to take place at Regular Meetings which require prior notification as provided for in these By Laws, shall be of the same time and method as elsewhere stated in this Section for Special Meetings.

Article VII
Amendment

Except as otherwise provided in Article II Section 2, these By Laws can be amended at a Regular Meeting or a Special Meeting by simple majority of those Club members present, provided that notice is sent to the Club members in accordance with Article VI Section 3, that notice clearly stating that said Amendment will be taken up at that meeting.

Article VIII
Dissolution

Section 1 Procedure

The Club can be dissolved by majority vote of the members present, said vote taken at two (2) consecutive Regular Meetings provided that prior notice of intent to dissolve for both meetings is furnished in accordance with Article VI Section 3.

Section 2 Disposition of Assets

A. Upon dissolution, all the Club's assets shall be distributed to another nonprofit association or nonprofit corporation with similar charitable, religious or educational purposes as defined in Section 503(c)(3) of the Internal Revenue Code of 1986. If such an organization cannot be reasonably found to accept such assets, then any such assets as are not so accepted shall be disposed of to the State of Texas. If the State of Texas will not accept such assets, then they will be disposed of in the manner set forth in Subsection B hereof.

B. Any assets not accepted by a nonprofit association or nonprofit corporation with similar charitable, religious or educational purposes or by the State of Texas, then they shall be sold at public auction called for that purpose. Prior notification of such auction shall be provided to the Club members in accordance with Article VI Section 3 and advertised in the Kerrville area newspaper having the greatest circulation for at least 14 calendar days prior to such auction. Following the auction called for in this Subsection B, all monies held by the Club shall be given to another organization as described in Section A.